Enrollment Documentation

During the enrollment and lottery process, families will receive a lottery notification/update email explaining if they are being offered an enrollment spot with Avon Grove Charter School or if their application was placed on the grade level waitlist.

If being offered an enrollment spot, families must accept/decline the seat via the lottery results notification email you received and submit all required registration paperwork within ten (10) business days of the results/update notification or your child's seat will be released and offered to a different applicant.

If you are accepting a seat for an incoming Kindergarten student, you must also schedule in-person Kindergarten Screening.

As part of the registration process, families must provide, in addition to all AGCS Enrollment Paperwork, the following items:
1.) Proof of Age - acceptable documentation for proof of age includes:
  • Original birth certificate
  • Notarized copy of birth certificate
  • Baptismal certificate
  • Copy of record of baptism, notarized or duly certified and showing date of birth
  • Notarized statement from the parents/guardians indicating date of birth
  • Valid passport
  • Prior school record indicating date of birth
2.) Proof of residency - Two forms of proof are required. Acceptable documents for proof of residency must include the resident’s name and address. The following documents are acceptable as proof of residency:
One (1) of the following:
  • Property Deed/Settlement Agreement/Agreement of Sale (with name and current address) - A tuition agreement will be required prior to registration if residency has not been established
  • Most recent mortgage statement (with name and current address)
  • Most recent property tax bill (with name and current address)
  • Property lease signed by both parties, executed within the last year (with name and current address)
And - one (1) of the following:
  • Utility bill or official correspondence from utility company (with name and current address) dated within last 3 months
  • Pennsylvania Department of Transportation identification card or drivers license (with name and current address)
  • Government agency identification card (with name and current address)
  • Homeowner's/renter's/title insurance policy (with name and current address)
  • Official correspondence from bank or credit card company (with name and current address)
  • Pay stub (with name and current address)
  • Vehicle registration card or insurance (with name and current address)
3.) Immunization Record
State law requires that a complete record of the following immunizations are provided at school registration:
  • 4 doses of tetanus, diphtheria, and acellular pertussis (1 dose on or after the 4th birthday)
    • Usually given as DTP or DTaP or if medically advisable, OT or Td
  • 4 doses of polio (4th dose on or after 4th birthday and at least 6 months after previous dose given)
    • A fourth dose is not necessary if the third dose was administered at age 4 years or older and at least 6 months after the previous dose
  • 2 doses of measles, mumps, rubella
    • Usually given as MMR 
  • 3 doses of hepatitis B
  • 2 doses of varicella (chickenpox) or evidence of immunity
Students entering 7th grade:
  • 1 dose of tetanus, diphtheria, acellular pertussis (Tdap) on the first day of 7th grade.
  • 1 dose of meningococcal conjugate vaccine (MCV) on the first day of 7th grade.
Students entering 12th grade:
  • 1 dose of MCV on the first day of 12th grade. If one dose was given at 16 years of age or older, that shall count as the twelfth grade dose.
**If your child is exempt from immunizations, he or she may be removed from school during an outbreak.